Async retrospectives can take two main forms: written (text-based tools, documents, chat) or video (recorded messages, Loom-style updates). Each has distinct advantages. This guide helps you choose the right approach—or combine both—for your team’s needs.

Quick Comparison

Factor	Written Async	Video Async
Speed to create	Faster	Slower
Speed to consume	Scannable	Must watch full
Emotional nuance	Lower	Higher
Searchability	High	Low
Accessibility	Generally better	Needs captions
Comfort level	Most comfortable	Some camera-shy
Storage/bandwidth	Minimal	Larger files

Written Async Retrospectives

How It Works

Team members contribute text-based items to a shared tool:

• Retrospective boards (RetroFlow, Miro)
• Shared documents (Google Docs, Notion)
• Chat threads (Slack, Teams)
• Forms (Google Forms, Typeform)

Strengths

Efficient to consume:

• Scan quickly
• Skip to relevant sections
• Search for keywords
• Reference easily later

Inclusive:

• Non-native speakers can take time
• Introverts often prefer writing
• No camera anxiety
• Accessible with screen readers

Organized:

• Easy to categorize
• Simple to cluster themes
• Clear for voting
• Archive-friendly

Low friction:

• Quick to add items
• No recording setup
• Works on any device
• Minimal bandwidth needed

💡 RetroFlow excels at written async—free, no signup required.

Weaknesses

Lacks nuance:

• Tone can be misinterpreted
• Emotion doesn’t come through
• Context may be missing
• Harder to build connection

Can feel impersonal:

• Less human than video
• Relationship building is harder
• May feel transactional

Depth challenges:

• Complex ideas harder to express
• Discussion threading can get confusing
• Follow-up questions create delays

📖 Explore more: remote and async retrospectives

Video Async Retrospectives

How It Works

Team members record video messages:

• Loom or similar screen/camera recording
• Video responses in tools that support it
• Shared video repository (private YouTube, Vimeo)
• Video comments in collaboration tools

Strengths

Emotional connection:

• See facial expressions
• Hear tone of voice
• More personal and human
• Builds relationship

Nuance and depth:

• Complex ideas easier to explain
• Can show rather than tell
• Context comes through
• Walk through examples visually

Engagement:

• More memorable than text
• Feels like real conversation
• Personality comes through

Weaknesses

Time-consuming:

• Takes longer to record
• Takes longer to watch
• Can’t skim or scan
• Multiple recordings add up

Technical barriers:

• Camera/mic setup needed
• Recording comfort varies
• File sizes are larger
• Bandwidth considerations

Accessibility:

• Needs captions for deaf/HoH
• Harder for non-native speakers
• Not searchable without transcription

Participation challenges:

• Some people camera-shy
• Recording feels high-effort
• Quality varies

When to Use Each

Use Written Async When:

Situation	Why Written Works
Regular sprint retrospectives	Efficient, sustainable
Large teams	Scalable consumption
Time-zone spread is extreme	Easy to contribute anytime
Topics are straightforward	Text captures adequately
Need searchable records	Text is inherently searchable
Team prefers text	Match communication style

Use Video Async When:

Situation	Why Video Works
Building new team relationships	Human connection matters
Complex or sensitive topics	Nuance is important
Personal check-ins	Seeing people matters
Major retrospectives (quarterly)	Worth the extra effort
Celebrating wins	Energy comes through
Remote onboarding	Building familiarity

Hybrid Approaches

Written Input + Video Discussion

Flow:

1. Written brainstorming (async board)
2. Voting on priorities (async)
3. Video discussion of top items (sync or recorded)
4. Written action items

Benefits:

• Efficient input collection
• Human discussion where it matters
• Best of both worlds

Video Check-In + Written Reflection

Flow:

1. Each person records 2-min video check-in
2. Watch videos before retrospective
3. Written retrospective on board
4. Written actions

Benefits:

• Human connection through videos
• Efficient reflection through writing
• Personal touch without full video retro

Written with Video Highlights

Flow:

1. Full retrospective in writing
2. Facilitator records 5-min video summary
3. Optional video responses for complex items

Benefits:

• Efficiency of written format
• Human summary adds warmth
• Video only where value-added

Implementation Tips

For Written Async

Make it engaging:

• Use emoji and reactions
• Allow visual elements (images, GIFs)
• Vary the format/questions
• Add appreciation/shoutout sections

Ensure quality:

• Provide clear prompts
• Give examples of good items
• Set expectations for depth
• Follow up on vague items

Keep it organized:

• Clear categories
• Deadline reminders
• Summary of themes
• Action item tracking

For Video Async

Lower the barrier:

• Allow phone recordings (lower polish expectations)
• Suggest time limits (2-3 min max)
• Provide prompts to respond to
• Make it optional alongside written

Make it accessible:

• Require or auto-generate captions
• Provide written summary
• Allow 1.5x playback speed
• Timestamp key points

Keep it manageable:

• Limit total video time
• Summarize long recordings
• Don’t require watching everything
• Highlight key clips

Need a format for your remote retro? Browse 30+ retrospective formats that work virtually.

Tool Recommendations

For Written Async

Tool	Best For
RetroFlow	Purpose-built, free, no signup
Miro/Mural	Visual organization
Notion	Document-based teams
Slack/Teams	Quick, chat-native
Google Forms	Structured input

For Video Async

Tool	Best For
Loom	Easy recording + sharing
Vimeo Record	Quality recordings
Teams/Zoom recording	Integrated with meeting tools
Vidyard	Business-focused

For Hybrid

• Combine tools as needed
• RetroFlow (written) + Loom (video highlights)
• Miro (visual) + Loom (walkthrough)

Measuring Effectiveness

For Written

• Participation rate (% who contribute)
• Item quality (specificity, depth)
• Thread engagement (comments, votes)
• Action completion rate

For Video

• View completion rate
• Response/follow-up rate
• Team feedback on format
• Connection/relationship indicators

Making the Choice

Decision Framework

Default to written when:

• Regular, recurring retrospectives
• Efficiency matters
• Team is comfortable with async text
• Topics are operational

Add video when:

• Human connection is the goal
• Topics are emotional or complex
• Building new team
• Celebrating or processing something significant

Team Preference Survey

Ask your team:

1. “Do you prefer contributing via text or video?”
2. “Do you prefer consuming text or video retrospective content?”
3. “What mix would work best for us?”

Run Effective Async Retrospectives

RetroFlow makes written async easy:

• ✅ Clean interface for text contributions
• ✅ Async-ready by design
• ✅ Organized categories for clarity
• ✅ Voting for prioritization
• ✅ 100% free — No limits, no credit card
• ✅ No signup required — Share a link and start

Start Free Retrospective →

Summary

Written async: Efficient, scalable, searchable, accessible—best for regular retrospectives

Video async: Human, nuanced, relationship-building—best for connection and complex topics

Hybrid: Combine strengths—written for input, video for discussion or summaries

Most teams do well with primarily written async, adding video elements when human connection or nuance is specifically needed.

Further Reading

• Async Retrospective Guide - Full async approach
• Slack Teams Async Retrospective - Chat-based async
• Distributed Team Retrospectives - Global teams
• Virtual Retrospective Best Practices - Remote facilitation